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Day of Coordination

We are the final details to your design, stylized advice to your finishing touches, and the experienced answers to all your unanswered questions. When you don't want all of your hard work and wedding planning to have hiccups on the most important day of your life, it's undeniable that a Day Of Coordinator (sometimes referred to as a "Event Manager" or "Month Of Coordinator") with years of experience should be a part of your plan. Unlike other companies who do full planning, we ONLY do Day of Coordination & Event Management, which makes our "Day of" clients our number one priority and we truly are the Best in Austin, TX. To learn more about what a Day-of Coordinator vs. what a Venue Coordinator does visit our Blog!

What you need to know...

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01.

Here is how we do it

  • Unlimited communication, yes you read correctly "Unlimited", with an experienced wedding coordinator starting Six (6) Weeks before your wedding day! If you secure your contract with us prior to that Six (6) weeks, we encourage you to ask us advice along the way - we are here to support and get to know you through your planning journey - let's be friends!

  • Three (3) Coordinator meetings - an introduction to you and your wedding to discuss your wedding day logistics, design, decor setup, vendors, site visit; then an extensive wedding blueprint meeting, and finally a wedding timeline overview with all venue and vendor communications we have compiled including venue and vendor contact sheet, floor plan, wedding party itinerary and wedding weekend production itinerary. 

  • 1 Hour Rehearsal and Unlimited Wedding Day Coordination.

  • Immediate access to our online portal - which features a number of valuable tools to help you in the planning process - checklists, guest list manager, budget manager, inspiration, and even auto reminders to setup for when vendor payments are due - you will love this planning perk of being a client of ours!

  • Wedding Day Assistant (as needed at the discretion of the wedding coordinator based on the size of your event) at NO additional cost to you.

  • As a client of ours you get other bonuses, like big discounts to our shop with our wedding planning guide to help you plan your wedding all the way through, vendor referrals and discounts.

02.

Coordinating & Logistics

  • We develop a blueprint for the last 6 weeks of your planning process – including assigning tables, venue/vendor communication, and wedding weekend planning.

  • We extensively review orders, wedding service contracts and catering event orders, as well as contact and communicate with the venue and vendors to ensure accuracy, setup, timing and vendor needs. Our goal is to make sure all he stars align before wedding day!

  • We create our signature Wedding Weekend Itineraries for your Wedding Party & Family so everyone knows where to be and when.

  • We orchestrate a detailed timeline that includes everything from wedding activities during your wedding week, to wedding day setup, floor plan, transportation of all those involved in the wedding, ceremony, cocktail hour, reception, after-party, and clean-up, venue and vendor production and every little detail in between - if you want to carve time out to change your shoes - we put that in the timeline for you to and make sure it happens!

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03.

Rehearsal Day

  • We receive all your wedding decor prior to your wedding day and transport it to the venue for our wedding day setup.

  • We direct a fun wedding rehearsal including processional (how to walk in), where too stand, where to sit, readings, songs, recessional (how to walk out), misc. timing, answer any questions on when and where to be on the big day and make announcements as needed .

  • If you decide you need welcome event or rehearsal dinner services, we can absolutely give you a personalized quote for your service needs - this is not limited to only coordinating, we actually can design any of these events to make them just as significant in your memorable weekend.

04.

Wedding Day Production

  • We don't limit our time on wedding day - we make sure everything is set and everything is cleaned up at the end of the night - this can be anywhere from 6-15 hours depending on how extensive your wedding.

  • We are hands on with our couples as well as the Wedding Party, Family and guests. If there are needs, we take care of things for you - things like making sure your hair and makeup team have a schedule, assisting with the dress, photos as needed by photographer, distributing personal flowers, bustling the Bridal gown, timely transportation to and from the event, the list goes on and on - we are there for you!

  • We supervise and ensure vendors arrive on time and are ready to set-up according to your signed contracts and give vendor direction with regard to their requirements or needs.

  • We run sound and lighting check for ceremony, cocktail, reception, etc with your entertainment as well as assist in running music or adjusting dimmers if applicable.

  • We do the heavy lifting and transport your wedding decorations onsite including, but not limited to wedding items like programs, guestbook, table numbers, escort cards, place cards, menus, signage, favors, linens, etc. as well as all setup and cleanup on wedding day for you.

  • Upon arrival to your wedding location, we review the wedding layout, table placement, chair and each and every piece of flatware, glassware, charger, etc, so nothing is missing from your setup.

  • We coordinate all flow of events on wedding day as your single point of contact from processional, to marriage license signing, grand entry, toasts, first dances, cake cutting, bouquet and garter toss, grand exit, misc. entertainment.

  • We coordinate food service with the venue or caterer as needed.

  • We assist in making sure your gifts get transported and gift cards by your point person to a specific and secure location.

  • We ensure all decor that was brought to property is removed and secured in a location to be returned to you and nothing left behind. 

  • We do end of the night walk-thru with the venue to ensure any final clean-up or assess any damages that may have occurred to property - we are your liaison.

  • We come with an emergency kit for any needs you or a guests may have throughout the event - everything from first aid to sewing kit and everything in between.

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Let's make your day amazing.

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Austin, TX 78704

512.521.6485

info@weddingdaygirl.com

Operating Hours

Mon - Fri: 9am - 7pm

Sat: 10am - 4pm​​ (depending on wedding days)

Sun: by appointment

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